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Event Agreements and Information

The City of Tamarac sponsors many special events throughout the year. Vendors providing services for an individual event will usually be required to sign a City Event Agreement. The scope of the Agreement will be based on the individual event requirements. Along with the Event Agreement, vendors will need to provide proof of insurance coverage that meets the minimum requirements established by the City's Risk Management Division.

The Event Agreement Request Form located herein is for use by City staff only, and is not for public distribution.

If you are a vendor planning an upcoming event, please contact the Parks and Recreation Dept. You can access their webpage by clicking this link: Parks & Recreation.

Attention City staff: The Event Agreement Request Form MUST be submitted at least two (2) weeks prior to the date of the event. This is the minimum amount of time possible to properly process the paperwork and issue the Purchase Order.

Event Agreement Request Form

The purpose of the Event Agreement Request is to get all applicable information from the vendor for a particular event. Purchasing will act as the contract facilitator and will send the completed contract to the vendor. Vendors return the signed contract to the Purchasing Office. At that time, Purchasing staff will review the document for all required elements. Any revisions required at that point will be made by Purchasing.

Once the signed document has been reviewed, the document is then forwarded to Risk Management for insurance review/approval and sign-off, if applicable. Upon completion of Risk's review, the document will ultimately be forwarded to the City Attorney's office for approval and signature. Any corrections required by the City Attorney will be handled by Purchasing. Once all approvals and sign-offs have been received, Purchasing will complete the final task of issuing the Purchase Order.